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On 1 July 2025, AgResearch became a Group of the Bioeconomy Science Institute
for more information: www.bioeconomyscience.co.nz
animalethicsoffice@agresearch.co.nz
NOTES FOR AEO TEAM (with admin access):
For Parented Companies that have left or for any SOPs no longer required - SOPs and any training records will be archived (use AEO Archive button).
Next, go to USERS, type the SOP number in the email section, and then delete that record.
It is possible to dearchive any archived SOP records (use the unarchive button).
It is possible to unarchive any archived Training records (use the unarchive button).
USER records that have been deleted can be made live again - select deleted users and reactive the user.
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Declining the amendment, a new feature allowed for a rollback to the previous version.
ACTION: Reinstate the submission on the version that you want to keep –
The version not required goes into Overwritten and is archived
Sends an email to say, “Amendment declined.”
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How to add a PC:
1. added to Settings - Custom Data - Users - + (use a brand new number)
2. Forms - List - add in a new position
Settings - Design Forms - edit question:
+ new question into the group (alphabetical order) - Text element (put company name in the title) -
Remove yellow line, enter text - advance editing and add small logo.
Edit dependencies - Applicant Organisation - select company* and "Apply to question".
Press SAVE
IMPORTANT to REFRESH & PUBLISH for the new company to show
*You must "refesh" applicant question (to find the company in the list of dependencies)
Go back into dependencies and SAVE.
Every contact question in every needs to be refreshed.
To refresh, find the questions with the following symbol near the header...
A list of which forms/sections these are on is below.
Then publish. Remember to prevent old versions from submitting by unticking.
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Contact questions as of 05/09/2024 (once refresh is pressed it takes you back to the start of the form)
Adverse Event: 4.0
Application: 1.2, 2.2, 2.3, 2.4, 2.5, 2.6, 2.8
AW&U: Applicant x2, Program Manager, Project Staff, Biometrician, Facility Manager, Veterinarian
Complaint: Details
Facility Manager Report: Name and location
Final Report: Author
Information Required: Details, Veterinarian
Informed Consent: Applicant details
Interim Report: Signatures
Non-Compliances: Author
Parented Organisation Meeting: Participants
Project Monitor: Author, Project team, Monitored by
Request for statement of exemption: Applicant details
SOP: Applicant details
Training Record: Trainer, Trainee, Training Details
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To Publish:
All changes made in Forms need to be published to pull through from Beta to live.
Test they work in Beta first (tick Form Tester on your user settings, log out, then log back in and you will be in Beta)
Settings - Forms -
untick some old versions each time a publish takes place.
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Unparenting Companies
- let MPI know, cancel contract, remove from Parenting Tracker, update ~Te Ara~ parenting form, delete any unsubmitted applications, give them time to download/copy information, then delete all concerned as users. Remove company from lists x2.
This is the SOP/Trainee Record to-do list for PC no longer parented:
SOPs
Choose ‘Delete’ SOP in User Settings
Archive trainee records
Change status of SOP to archived